Client Benefit

• Increase productivity by tracking employee attendance more accurately
• Be informed via SMS/email on late comers and absentees through proactive monitoring feature
• View attendance from virtually anywhere at any time using E-Pages
• Eliminate fraudulent time punching or buddy-punching
• Save administrative cost by simplifying employee scheduling and ensure adequate coverage
• Get a reliable data and clear insight through comprehensive set of pre-defined reports
• Increase visibility by providing employees and supervisors with information on critical workplace activities enable better performance
• Reduce Administration time by having

Features & Screen Shots

Kairos. Attendance management software helps in keeping track of the attendance of employees based on various events like shift, late, overtime, week off, holiday working, on duty etc. Kairos. Is tightly integrated with HR data, leaves and payroll where the leave management can be offline or online. In-time and out-time are taken from the time recording machine or database file on a continuous basis and various MIS are generated from this system

Salient features

• Auto-download of data without manual intervention from our machine
• Auto email to respective managers and business heads in the beginning of
• Monthly consolidated data of all time office components for payroll
• Single click view of all time office events like hours worked, late, every shift of absenteeism and late without any manual intervention
• Integration either in excel or direct payroll update for any department on any future dates, permission, on duty, overtime, leave of an employee for date or month period

Kairos. - Attendance software has the option to directly download the data from either the table of other time device vendors or from the device supplied by us. The data would be downloaded automatically without any manual intervention.

Data download: Kairos. - Attendance software has the technology to seamlessly download all the branches data from the device at central server. Authorized personnel would have access to view the attendance details of the branches in one click from wherever they are.

Shift management: Kairos. - Attendance software could manage multiple shifts in an organization. Night shifts are automatically managed based on the shift time. Shift entry is mandatory to generate reports pertaining to other attendance events. Shift can be entered manually or imported from excel.

Late management: Kairos. - Attendance software manages late as parameter in the application. Grace time can be set. Other late parameters are captured to facilitate deduction from payroll or set off against any particular type of leave. Email would be generated to the managers mapped in the system at the beginning of the shift.

Overtime management: Kairos. - Attendance software calculates overtime on the basis of excess stay beyond the normal shift timings. Minimum overtime minutes are captured as part of the settings. Overtime should be approved by the manager for payment or compensatory off. Overtime can be paid as extra payment or can be offset against compensatory off based on the employee’ choice or can be set as a permanent parameter based on the company’s policy

Permissions: In Kairos. - Attendance software permissions can be applied online by the employees or entered directly by the HR executive. Number of permissions are captured as parameter and tracked. Permission beyond the limit prescribed would be taken as late and would be taken to payroll based on the

Late Policy: In Kairos – User can define the late policy

Manual attendance: In the event of the failure of the employee to punch/swipe or on account of failure on the part of hardware, in-time and out-time can be entered manually for individual employee or can be imported for all employees in Kairos. Attendance software

Nightshift: In Kairos. Night shift would be calculated based on the timings set in the system. If any special allowances are paid on the basis of night shift, number of days of night shift for the month would be calculated by the system for integrating with payroll

Holidays: Holidays for the year needs to be updated in the system and the employees who work on holidays would be kept track separately. If any special allowances are paid on the basis of holiday working, number of days of work on holiday for the month would be calculated by the system for integrating with payroll. Such days can be set off against special payment or can be set off against compensatory off in Kairos. Attendance software

Week off: Different week off can be set for different grades of employees. Employees working in week off can be set off against special payment or can be set off against compensatory off in Kairos. Attendance software like shift change option an employee has an option to change his weekly off

Duty – Muster roll: Based on the data captured above, muster roll can be generated with all the attendance events mentioned above in Kairos. Attendance software

Online – Leave Management: Online Leave management Portal connected with T & A Software having the following functionality

• Each staff will be allocated with online Portal Login
• Employee can login and check their attendance
• Employee can login and check the IN/Out History
• Employee can apply Leave online ( available leave balance )
• Employee can apply Late Permission online
• Leave approval Workflow – Manager can approve/reject their team members leave/permission online
• Manager can delegate the leave approval to the next level incase of long leave

Payroll integration: Using Kairos. Monthly consolidated data pertaining to attendance events can be posted to payroll table directly or exported to excel to facilitate import in payroll application.

Screen Shots (Data Entry & Reports)

The following are few screens highlighting the visual appeal of Kairos. A cursory look at the application lets you know that Peritus has taken pains to provide you an application that comes with ease of use and peace of mind.

Client Requirement

• To have centralized attendance with auto download option and each branch also should able to download the log separately. So we need to install the Kairos Console which can download the logs from the branch on periodic basis. This can monitor each branch device connectivity and alerts the admin
• Online Leave Management integrated with Centralized Attendance System
• Automatic Attendance calculation and updates to the Oracle Payroll generation
• Automatic updation to the online portal for employees to review their attendance data
• Duty Roaster allocation online

Network Requirements

• Head office and all the branches should be connect using VPN
• Minimum Network speed should be 2 MBPS

Hardware & Software Requirements

System Configuration (Kairos Server)

• Intel Xeon Processor 3.06 GHz or higher
• 1366 x 768 display resolution
• RAM 8GB
• HDD 75 GB
• OS: Windows 2008/12 Standard Edition

System Minimum Configuration (Kairos Client/Web Client)

• P4 Core 2 Duo or upwards
• 512 MB RAM 40-80 Hard Disks
• 1366 x 768 Display Resolutions
• Windows 7 Ultimate edition
• Ms Excel